VIP Class Notes 18th March (Jesse) [W] [S]

Below is one of my work email, please check.

Hi xxx,

We understand that the threshold of $25k is required by Global Converse policy, please let me explain why we strongly prefer to design $20k as the threshold of bids & contract review policy.

• In compliance with Converse BLA.
Firstly, E band business approver (cost center owner) could approve contracts if annual spending is less than $20K. If the threshold is changed to $25k, most of contracts should be approved by S band or higher and it will be a huge workload for them. Secondly, If adopt the threshold on $25k for bids and $20k for contract review, requestors will easily confused for such setting.
• Risk controls
Firstly, Local policy is more stringent than the global policy, this will not affect the control risk. Moreover, based on the data of CY16, it’s better to set threshold to $20k due to 80% of overall ISTP spending will be covered. It’s the optimal proportion of risk control.

It is appreciated if we can get your comments on threshold design in earlier next week, because the first round of training session has been scheduled in next Wednesday (Mar.22) and these two policies should be released before the training.

Besides above,we definitely require the service level agreement from your team due to factors of the location, language, time zone and etc. to avoid risk. Please let us know if there is anything we can do and also feel free to contact us if have any question. Thanks!

Below is one of my work emails, please check.

Hi xxx,

We understand that the threshold of $25k is required by the Global Converse policy, please let me explain why we strongly prefer to design / set$20k as the threshold of bids & contract review policy.

• In compliance with Converse BLA.
Firstly, E band business approver (cost center owner) could approve contracts if annual spending is less than $20K. If the threshold is changed to $25k, most of the contracts should be approved by S band or higher and it will be a huge / heavy workload for them. Secondly, if we adopt the threshold on $25k for bids and $20k for contract review, requesters will easily be confused by such a setting.
• Risk controls
Firstly, Local policy is more stringent than the global policy, which will not affect the control risk. Moreover, based on the data of CY16, it’s better to set the threshold to $20k due to 80% of overall ISTP spending being covered. It’s the optimal proportion of risk control.

It would be appreciated if we could get your comments on threshold setting early next week, because the first round of the training session has been scheduled for next Wednesday (Mar.22) and these two policies should be released before the training.

Besides the above, we definitely require the service level agreement from your team due to the factors of the location, language, time zone etc. to avoid risk. Please let us know if there is anything we can do and also feel free to contact us if you have any questions. Thanks!

Grammar

have no much time? – he doesn’t have much time 

I know < > I don’t know
I like < > I don’t like
I have < > I don’t have 

I haven’t been to Australia

Vocabulary

accompany – spend time with sb
eg. he doesn’t have much time to spend with my babies

so random – a little weird / unexpected
that’s such a random job

martial arts – a type of sport involving fighting
eg. Kung Fu is a type of martial arts

now he start to have the studio – now he is starting to open his own studio

compete / competition – bi sai
eg. sometimes my husband needs to compete

when he back – when he comes back

they always slept – they always had been sleeping / they had already slept 

out of sync (synchronized) < > in sync
eg. I’m not in sync with her

generally when you speak English, there is always not much time to think about the grammar

before / by / early / late next week

it spend me – I spent half an hour / it took me half an hour / it took half an hour for me
i spend
it takes 

productive – similar to efficient
eg. I had a really productive day = I got a lot done today

I’ve had a hell of a day = I’ve had a bad day
I didn’t see much of a change = I didn’t see much change

I got up before having breakfast = I got up and then had breakfast

to do / for sth / for sb

we will use the new system, new corporate card, so the global team will design the project to the great china and they have the process map. they will organise the training for the local employees. As I am the contact window between the local and the global team so I need to think about what we want. Do we have the great change compared with current process and also we need to know what the employees should do, so I need to raise the question to the global team and get the feedback and report to my line manager. and sometimes it’s local team maybe make the decision whether to accept the design from global team or we will reject.

We will use / implement the new system and new corporate card, so the global team / so global will design the project process for greater china and they will provide the process map to us / provide us with the process map. They will organise / lead / offer / provide the training for the local employees / staff. As I am the contact window / contact between / go between for the local and global team so I need to think about / I need to consider / I am in charge of coming up with what we want. Will we have the great change compared with the current process / what will the impact be when transitioning from the old to the new process / are we likely to see much of an effect from the migration and also we need to know what the employees should do / it’s important that we understand the steps the staff should take / it’s key for us to ensure that employees are kept informed about how they will be impacted, so I need to raise the question to / with the global team and get feedback from them before reporting to my line manager and sometimes / occasionally / from time to time the local team should make the decision whether to accept the design from the global team or to reject it. / whether to accept the design or not. 

Pronunciation

question – kwes chen