VIP Class Notes (Tibo)

Write an email to John Smith to let him know you will not be able to go to the meeting on July 18 because you have to go to Beijing on a business trip.
Ask if he is free at another date.

It takes me some time to think on how to structure the email.

It shows me how to write this email for 5 points.

Usually I write the emails or reply I only use 3 sentences.
And I don’t write the greetings

This week my boss had a business trip so he left SH.
He went to SZ for the mid year meeting.

He has a lot of work so he will stay 2 weeks.
When he stays at the office he can call me many times a day.

When he doesn’t stay at the office and I have more free time.
This week I had more work 

I must finish many reports, some reports for him like ppt and xls.

He doesn’t stay in SH but he can call me or contact me on WeChat 

This afternoon he had a video call with me to order me five or six tasks  -> This afternoon he had a video call with me and asked me to do 5 tasks.

The purpose of the video call was probably to check if I was in the office.

Grammar

You cannot count work  but you can count tasks
I have a lot of work today
I have 5 tasks I need to finish this afternoon

Hi Tom,
I hope this email finds you well,

I am emailing you to ask the store’s data.
Could you send it to me ASAP ?
Thank you in advance,

Best regards,

Lluvia
 

1/ greeting (Hi first_name, / Dear Mr last_name,/ dear sir/madam, / to whom it may concern, )

2/ice breaker / compliment (only for 1st email / do not use in replies ) (I hope this email finds you well / I hope you had a good week end / ….)

3/ topic (not in replies) (I am emailing you to ask about / I am writing to you about …/ I am contacting you to ask for help with …)

4/ ask (Could you … / Could you please … / Please…. / Would you mind V+ing…)

5/ closing (thank you in advance, / Looking forward to reading from you / looking forward to your reply / …) 

6) Best regards / name 

Usually you use Hi + first name : Hi John / Hi Tom

You use the last name when using Mr/ms/mrs : dear Mr Smith

Hi,John Smith

It was good to meet you at Departmental Mid-year Meeting .

I’m emailing to ask about a report of your group’s sales statistics last month.

Could you send me the report by Friday?

Thank you for all your help.

Best regards,

Lluvia.

Assistant Manager

———-

Hi John,

It was good to meet you at the departmental mid-year meeting.

I’m emailing to ask about a report of your group’s sales statistics for last month. / I’m emailing you to ask the group’s sales statistic report.

Could (please) you send me the report by Friday?

Thank you for all your help.

Best regards,

Lluvia.

Assistant Manager

Vocabulary

To order (v) 命令  / 网上订购 点饭菜/咖啡
The police ordered the company to stop production
I ordered a new bag on taobao
I ordered a coffee
I ordered many masks on taobao

To contact (v) 接触 /联系
I contacted Tom on WeChat / I contacted John by email
I contact you on video call

To combine (v) to put together 使结合/混合
I combine the data from our different stores
I combined the different reports
If we combine our strengths we will do a good job
The restaurant combines Chinese food with American food 

To aggregate (v) 总数/合计
I ask all the stores to send their sales data and then I aggregate the total sales data and make a report 

To regret (v) 为…懊悔  / 为…惋惜 / 对…表示遗憾
I regret telling you that you failed the test.
I regret to tell you that your product was stolen 

To recall (v) 召回
Toyota recalled many cars because they found an issue with the engine 

Regret (n) 懊悔
I feel a lot of regrets about having a fight with my friend 

Pronunciation

Well

While 

Purpose (goal 目的 )

Propose ( 提出/求 )