VIP Class Notes (Olivia)

Vocabulary

irritated – 易怒的，不开心  I am irritated by not able to use my right arm.

fork

left-handed, right handed.

coordinate, coordination –

meeting attendees, participants, key stakeholders participating the meeting, key decision makers

executive director – e xe cu tive

clarify – 澄清, 说明

proposed / suggested attendee  – 建议的参会人

assure – 保证，确保 – I can assure you that everything is fine.

concern – 担心/ worried, I’m worried/ concerned about the progress of the project.

commitment – commit – 承诺，I have committed to smth/ I made a commitment on smth.

eg. I have committed to complete the project on Friday.

practice writing emails:

1. ( Rino organizing a meeting/very polite)Good morning/ afternoon/ Hi Olivia,

hope you are having a good day/ hope everything is well.

I would like to schedule a meeting with ……. at …..time on ……day. The meeting purpose/topic to be discussed is …………

The participants of the meeting are Chris, and CFO and ……….

Please confirm the meeting time with …….. as soon as possible as this is an urgent request from Chris.

Please do not hesitate to contact if there is any issue.

Kind regards/ Best regards/ All the best

Rino.

2. (Olivia has written to Rino regarding a meeting request)

Hi Olivia,

I have received your request to have a meeting with…….

However, Chris has a conflict at the requested time slot, after discussing with him, he suggests, it is suggested that we could use/ take …….. on ……… day for this discussion. Please let me know if this suggested time works for you.

Please also clarify on the meeting purpose, expected outcome/ please send a copy of the meeting agenda/ please send the material for pre-reading.

Kind regards

Rino.

3 (scheduling an external meeting for Chris)

Good morning/afternoon, this is Rino from …….company, I am the executive assistant to Chris….., the MDCA for ….

I have been requested to schedule a meeting with you.

The meeting purpose is to have a discussion on ……………

We have a proposed list of the attendees from our side, they are …………(titles)

I was wondering if ……time on ……day works for you and if you could also provide a list of proposed attendees from your end please.

Please do not hesitate to contact me for further information.

Kind regards

Rino.