VIP Class Notes (Tibo) [W]

Write 2 emails (one informal / one formal)
Tell John Smith you have lost one document and need him to send it again.

Dear Luo,

I hope you had the opportunity to review to my previous email indicating that we would like to feature Dowsure Technologies in our upcoming annual special edition on Insurance Tech as one of the “Top 10 Insurance Tech Solution Providers 2019”.

I would very much like to discuss this further and schedule a call to discuss, How Dowsure Technologies got shortlisted for this opportunity and how this opportunity can impact and increase your sales conversion ratio.

Our existing clients have not only benefited by this exposure in the magazine, most importantly they have used the reprints to assist them in their sales and marketing activity which in-turn gave them a jump in their lead conversion ratio.

I am sure you can envision that this opportunity will enhance your public relations and extend your existing marketing plan. I would like Dowsure Technologies to take advantage of this effective lead conversion opportunity at the earliest.

Since this is a time-bound opportunity, I would like you to suggest a good time to discuss this further on the phone sometime this week.

I look forward to hearing from you.

Warm Regards,
Keli

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reply:

Dear Keli,

Thank you for your email.We are happy to be chose in your top 10.
I am glad you can help us to improve our marketing however we have enough time to work with you
Could I communicate with you about suggestion in the future?

We appreciate If you have some other opportunities for us and hope we have more contacts next time.

—————

Dear Keli,

Thank you for your email.We are happy to be chosen in your top 10. / we are glad to be selected in your ranking.

I would like to welcome this opportunity however I’m afraid it is not a good time for us. / I am sorry to tell you that it might not be a good time for us.
We appreciate your work and thank you for giving us this great opportunity. We also remain open to other chances to cooperate at a later date.

Thank you for your understanding

Best regards,

Luo.

Dear Jony Walker,

I hope you had a great Christmas.
I am writing to you to invite you to our annual party.
Could you confirm the invitation in this email?
I am looking forward to hearing from you

Best regards,

Dear Jack Daniels,

I hope you had a great weekend.
I am afraid of that I haven’t received your reply for the quotation.
Could you give me the quotation before Thursday this week?
I am looking forward to hearing good news from you.

Best regards,

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Dear Jony Walker,

I hope you had a great Christmas.
I am writing to you to invite you to our annual party (on …..). You can see the details in the attachment.
Please check the attachment  and confirm by email. / could you please let me know?
I am looking forward to hearing from you

Best regards,

Dear Jack Daniels,

I hope you had a great weekend.
I am afraid that I haven’t received your reply for／about the quotation.
Please let me know what you think about it. I am available if you have any questions….(nice)
This quotation is only valid for a short period of time, please let me know before Friday as I am afraid our price may go up in the future. (more pushy)
Are you still interested in our proposition? Please let me know.

I am looking forward to hearing good news from you.

Best regards,

Salutation:

Formal

•Dear Sir/ Madam,

•Dear Sir or Madam,

•To whom it may concern: (especially AmE)

•Dear Mr/ Ms Jones,

Informal

•Hi Dennis,

•Hello Claire,

•Dear Mum,

Reason for writing:

Formal

•I am writing to make a reservation/ to apply for the position of…/ to confirm my booking/ to ask for further information about …

•I am writing with regard  to the sale of …/ to the complaint you made on 29th February / the proposal we received…

•Thank you for your e-mail of 29th February regarding the sale of… / concerning the conference in Brussels.

•With reference to our telephone conversation on Friday, I would like to let you know that…

Semi-formal / Informal

•Just a quick note to invite you to…/ to tell you that…

• This is to invite you to join us for…

•Thanks for your e-mail, it was wonderful/great to hear from you.

•I wanted to let you know that / tell you about / ask you if…

asking for something:

Formal

•Could you please let me know if you can attend … / if you are available for a meeting on 12th December?

•I would appreciate it if you could please send me a brochure/ if you could please reply within two days.

Please let me know how much the tickets cost.

Informal

Do you think you could call Jerry for me?

•Can you call me/ get back to me asap? (as soon as possible)

Practice 1: Send an email to John Smith to ask him for more information on the ranking. ( formal)

Dear Mr Smith ,
Thank you for your email.
Could you please give us more information on the ranking.I would appreciate it if you answer our email before Friday. / I would appreciate it if you could provide the information before Friday.
I am looking forward to your reply.
Best regards.

Practice 2: Send an email to John Smith  to ask him for more information on the ranking. ( informal)

Hi John,
Thank you for your email.  / thanks for the email.
Can you give me more information on the ranking? Please tell me before Friday.
Thanks.
Best regards.

Vocabulary

attachment : what you send along with an email
For more information about our company please refer to the attachment

quotation  报价
They haven’t replied to our quotation yet.

Grammar

to be afraid of something
I am afraid of the dark / I am afraid of spiders/

afraid that (sorry that)
I am afraid that I won’t be able to be here tonight.

to review something:
I reviewed the quotation and I think it is alright, we should sign the contract.

to remain open
I am afraid we are not interested in going to America right now but we remain open in the future.

thank someone for doing something
Thank you for working hard

thank someone for something
Thank you for your hard work.