VIP Class Notes (Nicholas)(W)

General business email rules: 1) Write concisely (this means in shorter sentences and with fewer words) 2) Be direct and “to the point” = Make sure you have a clear subject (WHO) with a clear verb (WHAT ARE THEY DOING). 3) Break your ideas into shorter sentences – not one long sentence – this makes it easier for the reader.

Don’t need to repeat the SUBJECT more than once!

e.g. TAT and Top One are they are hosting a wedding academy.

Vocabulary

We anticipate / We expect

Email = Message

cooperation = to partner with 

e.g. In partnership with TAT and TOP One, we are hosting an event.

e.g. We are hosting an event in partnership with TAT and TOP One.

e.g. We have partnered with TAT and TOP One and will be hosting a great event.

e.g. We are partnering with TAT and TOP ONE.

ideal / the perfect thing

e.g. Thailand is an ideal destination for honeymooners.

spot / destination 

for free / at no cost to you / complimentary

e.g. The organizers would like to provide a complimentary table for your and your team.

want = would like 

give = to provide/provides 

e.g. The hotel will provide (will give = they will do it) towels and linens.

e.g. The hotel offers (they have them but you need to make a request or buy them) towels and linens.

to offer / can be “provided” but for a cost

Please let me know about this / Please advise as to what you want

Please advise = More direct / I need your input here / make sure you tell me this because it’s important 

Please let me know if you have any ideas or concerns / We are open to any ideas or requests you may have, “just let me know” / simply let me know.

Don’t hesitate to ask if there’s anything you need.

Grammar

Be careful – if it’s more than one company = companies

For business emails, short sentences with very clear SUBJECT + VERB + OBJECT (WHAT ARE THEY DOING?)

e.g. As we discussed,  the Tourist Association of Thailand (TAT) is partnering with one of China’s largest wedding companies — “Top One” — for a 3-day wedding academy.

e.g. The event will teach Chinese wedding company organizers how to successfully host overseas weddings. TAT would also like to promote Thailand as an ideal honeymoon destination for newlyweds.

I work for the hospitality / I work in hospitality 

Dear Khun Poen & Khun Jack,

INTRODUCTION

Greetings from Shanghai, I hope this email/message finds you well. As we discussed,  the Tourist Association of Thailand (TAT) is partnering with one of China’s largest wedding companies — “Top One” — for a 3-day wedding academy. The event will teach Chinese wedding company organizers how to successfully host overseas weddings. TAT would also like to promote Thailand as an ideal honeymoon destination for newlyweds.

IMPORTANT INFORMATION (BY ITSELF + BOLD)

The wedding academy will be held from April 8 – 12 at Le Meridien Chiang Mai. 

MORE INFORMATION ABOUT THE EVENT

There will be around 90 wedding companies and 150 people to attend in attendance (a list of company participants is attached). As valued partners of ours, TAT and Top One are willing to arrange a last minute site inspection for Anantara Chiang Mai to promote us as a “hot honeymoon wedding destination”. Their only request  to be provided transportation from Le Meridien Chiang Mai. The site inspection will take place on April 11. I will update you either in the morning or afternoon.

MORE INFORMATION ABOUT THE EVENT

We anticipate  [approximately] 40-50 wedding companies  visiting us on this day. Also, I noticed that you were not listed on the Table Top Hotel List for the second day (see attachment). I would be happy to have them add an additional table for us — at no cost to you — simply let me know if this is something you want.

CLOSING

I believe this is a very good opportunity to promotion promote Anantara Chiang Mai as an ideal honeymoon destination among the Chinese wedding market. I look forward for your reply.

Cheers/Sincerely Yours/Sincerely/Best Regards/Best/Regards/Best Wishes

Melody

Dear Khun Poen & Khun Jack,

Greetings from Shanghai, I hope this email/message finds you well.

As we discussed,  the Tourist Association of Thailand (TAT) is partnering with one of China’s largest wedding companies — “Top One” — for a 3-day wedding academy. The event will teach Chinese wedding company organizers how to successfully host overseas weddings. TAT would also like to promote Thailand as an ideal honeymoon destination for newlyweds.

The wedding academy will be holding held from April 8 – 12 at Le Meridien Chiang Mai. There will be around 90 wedding company companies and 150 people to attend in attendance (company list as attachment a list of company participants is attached). TAT & Top One weddings as the value partner with us, they are willing to arrange a last mints site inspection for Anantara Chiang Mai to promote us as a” hot honey moon wedding spot”.

As valued partners of ours, TAT and Top One are willing to arrange a last minute site inspection for Anantara Chiang Mai to promote us as a “hot honeymoon wedding destination”.

The Their only request is transfer to be provided transportation from Le Meridien Chiang Mai.

The date will be on The site inspection will take place on April 11, and I will be update you either in the morning or afternoon.

And forecast We anticipate around [approximately] 40-50 wedding company companies willing to visit us visiting us on this day.

So please let me know how many persons for the maximum reception is the best for us. So please advise as to the maximum attendance allowed for the reception.

Also for the second day’s table top, I can’t see you at the Table Top Hotel list. (as attachment) Also, I noticed that you were not listed on the Table Top Hotel List for the second day (see attachment). 

I sure I can ask them to add one table for us as free, please update me if you want. I would be happy to have them add an additional table for us — at no cost to you — simply let me know if this is something you want.

I believe this is a very good opportunity to promotion promote Anantara Chiang Mai as an ideal honeymoon destination among the Chinese wedding market for honey moon wedding market for China.

I look forward for your reply.

Cheers/Sincerely Yours,

Melody